Unadopted Minutes

REGULAR SCHOOL BOARD MEETING

Albany Area Schools – ISD #745

District Board Room

January 23, 2019

1. CALL TO ORDER

The meeting was called to order by Chair Winkels at 7:00 p.m.

2. ROLL CALL

Present: Winkels, Kreuzer, Carbajal, Paulsen, Hansen, Sand, Pennie

Absent: None Student Representative: Linn

3. Public Forum

Shelley & Pat Johnson, representing the Albany Area Gymnastics Association and their 13-member board gave an overview of their program: Fundraising efforts have begun, entered into a lease with the Farming Community Center, effective March 1st, and an upcoming open house in February.

4. Agenda- Additions or Deletions

5. Approvals

5.1 Previous Meeting Minutes

Motion by Kreuzer, seconded by Carbajal to approve the minutes from the December 12, 2018 Regular School Board Meeting and the minutes from the January 9, 2019 Reorganization Meeting. Supported by all present.

5.2 Cash Flow Report- November 2018

Motion by Kreuzer, seconded by Carbajal to approve the November Cash Flow Report. Supported by all present.

6. Consent Agenda

AFT: Sheila Kost-EC

Aaron Boyum-Lane Change BA/BS+30 to BA/BS+45 eff 2nd semester

Sara Burnett-Learning Adventures

Laura Roelike-Lane Change MA to MA + 15



AESP: Stephanie Strusz-Para

Jeffrey Gerads-Boilers’ License stipend



Community Education: 

Anders Amdahl-BECC

Adam Patterson-Karate

David Torbert-Karate

Carolyn Schmitz-?Knowledge Bowl
Makayla Bloch-BECC

Amy Wilwerding-?Piano Lessons
Ross Resley-Piano Lessons

Kari Schaefer-Zumba

Gabe Zierden-Weightlifting

Jennifer Schwalbe-Story Hour

Nancy Bronson-Qigong



Kids Co: ?Megan Nelson-add’l hrs
Abigail Davey

Sarah Larson



Athletics & Activities ?Coaching: Maria Winkels-Softball Coach (9th)


LOA: ONE

Extended LOA: ONE



Request for Severance:

Resignation/Retirement: Sarah Mendoza-STAR advisor following 2018-19 school year

Jan Shaver-Softball, effective December 11, 2018



Donations:

$5000.00 - Central MN Community Foundation - Donation - R#56441

$ 50.00 - Anonymous - Family Outreach - R#56441

$2000.00 - Albany Mutual Telephone - Robotics Donation - R#56501

$ 150.00 - Avon Lions - Genius Hour Donation - R#56501

$ 500.00 - Wells Concrete - Robotics Donation - R#56502

$ 786.00- Albany Township- Township Member Registration Sponsorship-R#56547

Motion by Hansen, seconded by Kreuzer to approve the January Consent Agenda. Supported by all present.

7. Reports

7.1 Student Representatives

A review of Winter sports and activities was provided. Maury Meyer, 2019 MN Wrestling coaches Association hall of fame, congratulations! NHS and Student Council activities were reviewed. The question for the board was to provide consideration for reintroducing regular silverware for student lunch.

7.2 Purple Pride 

Numerous Purple Pride Cards were read and acknowledged by board members.

7.3 Elementary Playgrounds

Albany - working through the planning, budgeting, designing, and fundraising process. Student input will be received on plans.

Avon - An illustration of a design was provided, price point ($50,000 - equipment) and review of their budget/fundraising efforts.

8. Business

8.1 Enrollment Report

Enrollment remains flat.

8.2 Radon Testing

The report was provided to the board. This testing will be conducted every 5-years going forward. All school sites passed testing.

8.3 AFT Seniority List – Second Read

Motion by Kreuzer, seconded by Carbajal approve the AFT Seniority List. Supported by all present.

8.4 Resolution Directing The Administration To Examine The Financial Condition Of The District

Member Paulsen introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION

TO EXAMINE THE FINANCIAL CONDITION OF THE DISTRICT AND TO MAKE ANY RECOMMENDATIONS FOR REDUCTIONS IN PROGRAMS AND POSITIONS AND REASONS THEREFORE.

* WHEREAS, the financial condition of the school district may dictate that the school board must reduce expenditures, and

WHEREAS, this reduction in expenditure and must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

BE IT RESOLVED, by the School Board of Independent School District No. 745, as follows:

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member Carbajal and upon vote being taken thereon, the following 

voted in favor thereof: All present 

and the following voted against the same: None 

whereupon said resolution was declared duly passed and adopted.

8.5 AESP Contract Approval

Motion by Carbajal, seconded by Paulsen to approve the 2018-2020 AESP Contract. Supported by all present.

8.6 Select School District Auditor

Motion by Kreuzer, seconded by Sand, to enter into the audit services contract with the firm of SCHLENNER WENNER & CO for audit services.

Supported by Pennie, Winkels, Hansen, Kreuzer, Sand, Paulsen

Opposed: Carbajal

8.7 Superintendent Goals

Mr. Johnson reviewed his proposed goals.

Motion by Carbajal, seconded by Paulsen

Supported by all present

8.8 High School Course Offerings

Motion by Paulsen, seconded by Pennie, to approve the High School Course Registration Manual. Supported by all present.

9. Committee Reports

Minutes attached to Boardbook.

9.1 BEAT Steering Committee Meeting

Hansen provided an update from this committee, surrounding increasing awareness, ideas, and maximizing and expanding the offerings for future performances.

9.2 Community Education Advisory Committee Meeting

9.3 SEE General Membership Meeting

9.4 Staff Development Meeting

9.5 WBWF Meeting

9.6 MN School Boards Association Leadership Conference Follow Up

Board members provided overviews on the workshops, roundtables, and presentations from the Leadership Conference.

A schedule of board related meetings can be found on the district website.

10. Superintendent Report

Mr. Johnson briefly discussed the survey and internal review of comments for reoccurring themes. Over 900 surveys were completed. This will be further discussed at an upcoming work session. A final bill from the building project came in less than expected, providing some additional funds for “wish list” items.

11. Adjournment

Agenda completed at 8:44PM, a motion to adjourn was made by Paulsen, seconded by Hansen. Supported by all present.

Matt Kreuzer, Clerk

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ADVERTISEMENT ?FOR BIDS
Sealed Bids will be received by the City of Albany, Minnesota, in the City Hall at 400 Railroad Avenue, PO Box 370, Albany, MN 56307-0370 until 11:00 A.M., CDT, Thursday, February 21, 2019, at which time they will be publicly opened and read aloud for the furnishing of all labor, materials, and all else necessary for the following:

2019 Capital Improvements

In general, Work consists of the reconstruction of sanitary sewer, water main, storm sewer, services, and streets. The Project consists of the following approximate quantities:

Common Excavation CU YD 5,000; Aggregate Base Class 5 (LV) CU YD 7,000; Bituminous Pavement Mixture TON 3,000; 8-10” PVC Sanitary Sewer LIN FT 2,900; 6” - 8” PVC Watermain 2,500; 12” – 48” RCP Storm Sewer LIN FT 3,120; Sanitary Sewer & Water Service Connections EA 37; Along with erosion control, restoration, and related appurtenances.

Complete digital Bidding Documents are available at www.questcdn.com for $20 by inputting QuestCDN eBidDoc #6104459 on the website’s Project Search page.  Paper Bidding Documents may also be viewed at the City of Albany and at Stantec, 3717 23rd Street South, St. Cloud, MN 56301, (320) 251-4553. 

The estimated construction cost for this Project is $1,500,000.

Direct inquiries to Engineer’s Project Manager Jeremy Mathiasen at (320) 529-4366.  

Bid Security in the amount of 5 percent of the amount of the Bid must accompany each Bid in accordance with the Instructions to Bidders.

The Owner reserves the right to retain the deposits of the 3 lowest Bidders for a period not to exceed ?60 days after the date and time set for the Opening of Bids. No Bids may be withdrawn for a period of 60 days after the date and time set for the Opening of Bids.
The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein, and further reserves the right to award the Contract to the best interests of the Owner.

Tom Schneider, ?City Administrator
City of Albany, Minnesota

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NOTICE OF ?PUBLIC HEARING
CITY OF ALBANY

PLANNING COMMISSION

There will be a Planning Commission meeting in and for the City of Albany, Stearns County, Minnesota, at 6:30 o’clock in the evening on Wednesday, February 13, 2019, in the Council room at 400 Railroad Avenue for the said City for the following:

The public hearing will be held on a request by 8th Street Rentals, Inc., Inc., 730 Railroad Avenue (Joe Peternell) to rezone the property from Highway Commercial (C2) to a Core Commercial (C1) for the purpose of redevelopment of the site for proposed professional offices/retail.

The public hearing will be on a request by the City of Albany to amend Subdivision Ordinance 81, Section 81.12, Design Standards, Easements, Section 81.15, Subd. 9, Sidewalks and Trails, and Section 81.20, Division or consolidation of platted lots by the addition of Subd. 5, Sidewalks and Trails.   

Anyone wishing to comment will be heard at the public hearing and written comments may be forwarded to the office of the City Clerk/Administrator before the time of the public hearing. 

Tom Schneider

Clerk/Adm.

Published in the Albany Enterprise, on this 30th day of January, 2019.

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NOTICE OF MECHANIC’S LIEN SALE

Please take notice that at the address of Copart, 200 County Road 159, Avon, MN 56310 at 2 o’clock on Feb. 20, 2019, the Sheriff of Stearns County will sell to the highest cash bidder a 1996 Cadi Seville ST.  

Storage and Lien sale fees are due as of November 14, 2018 is $292.81.

The storage will continue to accrue at $20.00 per day until the sale date.

Owner(s): Shirley and Thomas Pirkola

Lienholders: Duluth Fire Department Cr. Union

PLEASE NOTE-THIS MAY BE A SALVAGE VEHICLE.

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NOTICE OF MECHANIC’S LIEN SALE

Please take notice that at the address of Copart, 200 County Road 159, Avon, MN 56310 at 2 o’clock on Feb. 20, 2019, the Sheriff of Stearns County will sell to the highest cash bidder a 2002 Ford Focus LX.   Storage and Lien sale fees are due as of November 13, 2018 is $306.14.

The storage will continue to accrue at $20.00 per day until the sale date.

Owner(s): Sierra Stephenson

Lienholders: Twin Cities Auto Sales

PLEASE NOTE-THIS MAY BE A SALVAGE VEHICLE.

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NOTICE OF MECHANIC’S LIEN SALE

Please take notice that at the address of Copart, 200 County Road 159, Avon, MN 56310 at 2 o’clock on Feb. 27, 2019, the Sheriff of Stearns County will sell to the highest cash bidder a 2016 Kia Soul.  

Storage and lien sale fees are due as of December 27, 2018 is $719.47.

The storage will continue to accrue at $20.00 per day until the sale date.

Owner(s): James Revering

Lienholders: None.

PLEASE NOTE-THIS MAY BE A SALVAGE VEHICLE.

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