Unadopted Minutes

REGULAR SCHOOL BOARD MEETING

Albany Area Schools – ISD #745

District Board Room

January 24, 2018



1. CALL TO ORDER

The meeting was called to order by Chair Winkels at 6:00 p.m.

2. ROLL CALL

Present: Winkels, Hansen, Kreuzer, McLachlan, Paulsen, Gersch

Late:   Absent: Carbajal Student Representatives: Brinkman, Buerman, Panek

3.0 Public Forum - no requests

4.0 Agenda- Additions or Deletions - none

5.0 Approvals

5.1 Previous Meeting Minutes   

Motion by Hansen, seconded by Kreuzer to approve the minutes from the December 13, 2017 Regular Board Meeting with the correction of last name spelling for Hansen.

Motion by Hansen, seconded by Kreuzer to approve the minutes from the January 3, 2018 Reorganization Board Meeting. Supported by all Present

5.2 Cash Flow Report—November

Motion by Hansen, seconded by Paulsen to approve the November Cash Flow Report. Supported by all Present

6. Consent Agenda

AFT:   Tracy Hieserich, from .70 FTE to .936 FTE for 2nd Quarter

AESP:    Teri Kalthoff, Media Clerk/Activities Asst

Mary Klasen, from Kids Co Site Leader to Paraprofessional

Shannon Trvdik, a change to para assignment

Steve Watry, Ken Eickhoff, Leroy Ritter bus drivers

Lisa Halvorson, Paraprofessional, ALE

Breanna Osendorf, Kids Co Site Leader

Mary Williams, Paraprofessional, AVE

Tammy Marthaler, Cook’s helper from Sec to ALE increase 5 to 5.5 hrs per day

Kayla Furnstahl, Paraprofessional, AVE

Julie Tschida, Cook’s Helper, ALE

EXTRA CURRICULAR: Madelyn Woods, Danceline Asst Coach

Nick Thies, Track-JH

KIDS CO:  Emily Olson, Zach Dinndorf, Madalyn VonWahlde, Luke Kremer, Shannon Tvrdik, Katelyn Hartwig, Ashley Spanier, Nathan Wolf, Jenna Bardson, Elixis Vogel, Orlando Villareal, Makayla Bloch, Kathryn Sands, Miranda Beutz, Sara Dobmeier, Peyton Dingmann, Megan Buttweiler, Abigail Parker, Emilee Gerads, Breanna Mellesmoen, Molly Van Drehle, Carter Philippi, Vanessa Solarz, Tucker Dingmann 

CE: Adam Patterson, Cathy Studer, Joan Eibensteiner, David Cofell, Ross Resley

Building Attendants for BECC--Peyton Dingmann, Madalyn VonWahlde, Megan Buttweiler, Jenna Bardson, Katelyn Hartwig, Carter Philippi, Vanessa Solarz, Sharon Navratil, Nathan Wolf, Kimberly Sullivan, Mark Klemmer, Jackie Klemmer, Tracy Hieserich, Tucker Dingmann, Lindsey Dornburg, Makayla Bloch, Gina Wege

Aquatics--Kendra Hoffarth, Jessica Dolan, Rachel Panek, Hunter Butkowski, Hannah Finkelson, Samuel Scherping, Samantha Bromenshenkel, Sara Koltes

LOA:  TWO

REQUEST FOR SEVERANCE: Barb Kohorst, per ASEP Master Agreement 2016-2018

RESIGNATION/RETIREMENT: 

Mary Klasen, Kids Co, effective January 2, 2018

Nita Feiler, food service, effective January 12, 2018

Barb Kohorst, media, effective March 2, 2018

Charity Kauder, para, effective December 22, 2017

Casey McGuire, teacher, effective end of 17-18 school year

DONATIONS:   

$130.00 Albany Jaycees - Genius Hour R#55524

$1031.50 Box Tops - Avon Elementary R#55524

$488.30 Box Tops - Albany Elementary R#55524

$30.30 Box Tops - Albany Jr High R#55524

$1000.00 Huskie Booster Club - Scholarship R#55525

$2500.00 Blattner Energy - Robotics R#55525

$500.00 MItchell Przybilla Auction Co.  - Scholarship R#55526

$6.75 Loaves for Learning - Albany Elementary R#55526

$1500.00 Preferred Controls - Robotics R#55538

$1500.00 Albany Jaycees - Rollerblades R#55538

$1500.00 Heart for Sports Foundation - Scholarship R#55538

$773.59 Avon PTA - Books, YAYA, Megaphone R#55537

$1000.00 Joel Bauer - Speaker Donation R#55537

$2000.00 Albany Mutual Telephone -Robotics R#55550

$1000.00 Richard Glatzmaier - Albany Baseball Program R#55550

$1000.00 - James Glatzmaier - Albany Baseball Program R#55550

$2000.00 - James Glatzmaier - Delores Wellenstein Scholarship R#55551

$500.00 - James Glatzmaier - Don Brever Scholarship R#55551

For January 24, 2018

Motion by Hansen, seconded by Gersch to approve the Consent Agenda. Supported by all Present.

7. Reports

7.1 Student Representatives

a. Video of last meeting’s recap was played

b. Student Council: Holiday activities, Book March Madness, Snow Days, and more

c. Sports: Shared accomplishments of Boys and Girls Basketball, Wrestling, Dance

d. National Honor Society: Shared information of events and their upcoming projects

e. Career Fair - Planned by Anna Panek and NHS. Held in the BECCC. 68 businesses and 87 people presented information for students.

f. One Act Play - Subsections will be Jan 27, Family and Friends Show will be Jan 25 at 7 pm.

g. Activities: Book Club, Math Team, Science Bowl, Mock Trial, FFA, Club REDD, e-Club, Art Club’s competitions and accomplishments discussed.

h. Speaker: Reggie Dabbs spoke to students and it was very well received.

i. Awards:

AAA: Hayden Kulzer and Madison Springer

Leadership: Hunter Butkowski & Kallie Linn

SC Times 2 Under 20: Anna Panek was honored from Albany. Congratulations!

Middle School Students of the Month: Madison Becker, Faith Kalthoff, Joran Carlson, Cameron Smith, and Kaylin Fischer

Teacher Spotlight:  Mrs. Schmitz, English, is thanked for her enthusiasm and fun classroom atmosphere.

       j.     Surveyed the 8th Graders: If you could change anything what would it be? World Peace, Less 

            Poverty, and Less School Days.  They were also asked who they saw as changemakers: Jackie           

            Robinson, Rosa Parks, and Teachers.

      k.   Students’ Thoughts on Building Project: Feel it’s taking too long, but they are excited for BECC.

      l.    Their question for the Board was: “Why can we not wear hats?”

  7.2 Building Project Updates - Ryan Breitbach explained the progress of the project. Hope to meet the April 21st date for completion. Budget discussed, only minor changes. 

7.3 Purple Pride - Many cards! Several were read.

7.4 Enrollment Report- Mr. Johnson reviewed this report.

7.5 Minnesota School Board Association Conference - Board members summarized some of the workshops they attended at the Conference. 

8. Business

8.1 Policy 620 Credit for Learning-Third Read

Motion by Paulsen, seconded by Kreuzer to approve the Policy 620 as presented.

Supported by all Present

8.2 Policy 903 Visitors to School District Buildings and Sites-Third Read 

Motion by Paulsen, seconded by Gersch to approve the Policy 903 as presented. 

Supported by all present



8.3 Seniority List-Second Read

Motion by Paulsen, seconded by Kreuzer to approve the Seniority List with a minor change of 2 new hires as presented

Supported by all Present

8.4 Resolution Directing Administration to Examine the Financial Conditions of the District

Member Kreuzer introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION

TO EXAMINE THE FINANCIAL CONDITION OF THE DISTRICT 

AND TO MAKE ANY RECOMMENDATIONS FOR REDUCTIONS

IN PROGRAMS AND POSITIONS AND REASONS THEREFORE.

* WHEREAS, the financial condition of the school district may dictate that the school board must reduce expenditures, and

WHEREAS, this reduction in expenditure and must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

BE IT RESOLVED, by the School Board of Independent School District No. 745, as follows:

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by 

Member Hansen and upon vote being taken thereon, the following

voted in favor thereof: all present

and the following voted against the same: none

whereupon said resolution was declared duly passed and adopted.

8.5 Special Education Funding Resolution

Member McLachlan introduced the following resolution and

moved its adoption:

Resolution to Fully Fund Special Education Services (Minnesota)

WHEREAS, local boards of education place a very high priority on ensuring that ALL students receive high quality special education programs and instruction; and 

WHEREAS, in 1975 Congress enacted the Education for All Handicapped Children Act (P.L. 94-142) now known as The Individuals with Disabilities Act IDEA to: improve access to education for children with disabilities by guaranteeing a Free Appropriate Public Education (FAPE) in the least restrictive environment; assure that the rights of children with disabilities and their parents are protected; assist States and school systems to provide for the education of all children with disabilities; and to assess and assure the effectiveness of efforts to educate all children with disabilities; and

WHEREAS, when IDEA became law in 1975, the federal government promised to fund 40 percent of the additional cost of educating children with disabilities; and yet the federal government has failed to adequately fund the mandated programs and services arising under IDEA, never providing more than 15 percent of the additional cost; and 

WHEREAS, sufficient federal funding for IDEA would significantly enhance the ability of local school systems to provide an excellent education for all students; and

WHEREAS, the special education cross-subsidy continues to be a major obstacle for Minnesota School Districts to grapple with, due to the growing number of students receiving special education, more specialized services and rising costs associated with those services and inadequate funding; and 

WHEREAS, the state special education funding system has not kept pace with the rising cost of mandated services and supports for students with special needs; and, 

WHEREAS, the cross-subsidy for school districts for FY2016 is $679 million; a 5.6 percent increase from FY2015; and

WHEREAS, between rising need and insufficient state and federal aid, the amount of funding school districts as a whole in Minnesota will be forced to pay for special education costs will reach an average of $815 per student in FY17; 

NOW, THEREFORE, BE IT RESOLVED, that Albany Area Schools urge the Governor and Legislature to strenuously advocate for significant increases in federal special education funding and meaningful special education reforms at the federal and state levels; and

NOW, THEREFORE BE IT RESOLVED that there is an urgency the Minnesota Legislature to convene a task to work on special education funding, specifically with a focus on the impacts of the new special education funding formulas, the projected cross-subsidy and recommendations with a timeline to eliminate the cross-subsidy.

On Behalf of the Albany Area Schools Board of Directors:

Don Winkels, Board Chair ______________________________________   

Dated:

Member Paulsen seconded the motion.

Voted in favor thereof: all present.

And the following voted against the same: none

Whereupon said resolution was declared duly passed and adopted.

(Signed copy on file.)

Member Paulsen introduced the following resolution and

moved its adoption:

Resolution to Fully Fund Special Education Services

(Federal)

WHEREAS, local boards of education place a very high priority on ensuring that ALL students receive high quality special education programs and instruction; and 

WHEREAS, in 1975 Congress enacted the Education for All Handicapped Children Act (P.L. 94-142) now known as The Individuals with Disabilities Act IDEA to: improve access to education for children with disabilities by guaranteeing a Free Appropriate Public Education (FAPE) in the least restrictive environment; assure that the rights of children with disabilities and their parents are protected; assist States and school systems to provide for the education of all children with disabilities; and to assess and assure the effectiveness of efforts to educate all children with disabilities; and

WHEREAS, when IDEA became law in 1975, the federal government promised to fund 40 percent of the additional cost of educating children with disabilities; and yet the federal government has failed to adequately fund the mandated programs and services arising under IDEA, never providing more than 15 percent of the additional cost; and 

WHEREAS, sufficient federal funding for IDEA would significantly enhance the ability of local school systems to provide an excellent education for all students; and

WHEREAS, the special education cross-subsidy continues to be a major obstacle for Minnesota School Districts to grapple with, due to the growing number of students receiving special education, more specialized services and rising costs associated with those services and inadequate funding; and 

WHEREAS, the state special education funding system has not kept pace with the rising cost of mandated services and supports for students with special needs; and, 

WHEREAS, the cross-subsidy for Minnesota school districts for FY2016 is $679 million; a 5.6 percent increase from FY2015; and

WHEREAS, between rising need and insufficient state and federal aid, the amount of funding school districts as a whole in Minnesota will be forced to pay for special education costs will reach an average of $815 per student in FY17; 

NOW, THEREFORE, BE IT RESOLVED, that we urge the President and Legislature to strenuously advocate for significant increases in federal special education funding and meaningful special education reforms at the federal and state levels; and

NOW, THEREFORE, BE IT RESOLVED, that the State of Minnesota calls upon the Congress of the United States to pass appropriate legislation in order to increase funding for federal special education mandates to meet the urgent financial special education needs of our cities and towns; and

BE IT FURTHER RESOLVED, that the Secretary of the Senate cause a copy of this resolution to be delivered to all United States Representatives and Senators representing Minnesota in the Congress of the United States.

On Behalf of the Albany Area Schools Board of Directors:

Don Winkels, Board Chair

__________________________________

Dated:

Member Kreuzer seconded the motion.

Voted in favor thereof: all present

And the following voted against the same: none

Whereupon said resolution was declared duly passed and adopted.

(Signed copy on file.)

8.6 School District Calendar - The calendars were shared by Supt. Johnson. Voting will be tabled until the next meeting.

9. Superintendent Report

1. JMC Student Information System - Not keeping up with our needs. Will be looking into new vendors. 

2. Spot Vision Scanner - The Albany Lions’ Club wants to donate equipment for additional vision testing for students. 



10. Adjournment

Agenda completed at 7:10 pm, a motion to adjourn was made by Hansen, seconded by Kreuzer. Supported by all Present



Patricia Gersch, Clerk

Greg Johnson, Superintendent

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Unadopted Minutes

SCHOOL BOARD WORK SESSION

Albany Area Schools – ISD #745

District Board Room

January 24, 2018

1. CALL TO ORDER

The work session was called to order by Chair Winkels at 7:23 p.m.

2. ROLL CALL

Present: Winkels, Hansen, Kreuzer, McLachlan, Paulsen, Gersch

Late: Absent: Carbajal         Student Representatives: Buerman, Panek, Brinkman

3. ELEMENTARY SPACE - Growth in elementary grades. Discussed space issues.

4. BUDGET 2018-19 - Sue Clemen presented the rough estimates of FY 19 budget.

5. BUILDING PROJECT - Reviewed “wish list” items.

6. SCHOOL BOARD WEBSITE - Updating this portion on Albany Area Schools’ Website. 

7. STUDENT-CENTERED LEARNING - Member McLachlan gave a presentation on Student-Centered Learning and Career Pathways from information she received at the MSBA Conference. 

8. ADJOURNMENT

Agenda completed at 8:38 pm.



Patricia Gersch, Clerk

Greg Johnson, Superintendent

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CITY OF AVON

NOTICE OF PUBLIC HEARING

VARIANCE REQUEST

Klein Builders, Inc. have filed an application for a variance from the strict enforcement of the Zoning Ordinance of the City of Avon.  The property at 944 Waters Edge is in a residential/PUD zone.  The request is to allow impervious surface cover of 35% instead of 25% as set forth in the ordinance.  This would allow for a new home to be constructed.  A public hearing will be held by the City of Avon Planning Commission on Tuesday, February 20, 2018 at 6:00 p.m.  All meetings of the City of Avon are handicapped accessible.

City of Avon

Amy Pease

Zoning Administrator

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ALBANY TOWNSHIP

PLANNING COMMISSION

NOTICE OF PUBLIC HEARING

A request for a Variance has been submitted by Loren and Debra Pelzer, P.O. Box 98, Albany MN 56307 to add a second approach to parcel with a 75 foot separation distance. According to Albany Township Town Road Construction Standards #2009-01, Section 6.01 Road Access Standards; Subpart 6.01. General Road Access Standards; Paragraph H. Only one access per property/parcel will be allowed; Subpart 6.02 New Access Spacing Guidelines; Paragraph B. Access onto Township roads shall have a minimum separation distance of 125 feet

The property under consideration is in Section 14, Township 125, Range 031, Albany Township. Parcel ID Number: 01.00106.0000

Township Address: 21438 Quaker Road, Albany MN 56307

A public hearing regarding the request for permit will be held by the Albany Planning Commission on Tuesday, February 13, 2018 beginning at 7:30 P.M. in the Albany City Council Chambers, 400 Railroad Ave, Albany MN. You may submit testimony by appearing at the above hearing or by submitting written testimony prior to the hearing date. Written testimony may be submitted to the Albany Township Clerk, Po Box 344, Albany MN 56307 or at albanytwp@albanytel.com.

A copy of the request for permit is on file at the Albany Township Clerk’s Office, 20929 330 Street, Albany MN 56307

Attendance at the hearing, regarding the proposed request is not limited to those persons receiving copies of this notice. If you know of any interested property owner, who for any reason has not received a copy of this notice, it would be appreciated if you would inform them of this public hearing.

 Diane E Noll, Township Clerk

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STATE OF MINNESOTA

COUNTY OF STEARNS 

DISTRICT COURT

SEVENTH JUDICIAL DISTRICT

Court File No.: 73-PR-18-512

Estate of

Daniel G. Coborn, 

Decedent

NOTICE INFORMAL PROBATE OF WILL AND APPOINTMENT OF PERSONAL REPRESENTATIVE AND NOTICE TO CREDITORS

Notice is given that an application for informal probate of the Decedent’s Will, dated April 26, 2011, and

codicil to the will, dated September 23, 2016, (“Will”), has been filed with the Registrar. The application has been granted.

Notice is also given that the Registrar has informally appointed Christopher M. Coborn, whose address is 3104 Dunbar Rd., St. Cloud, Minnesota 56301, as personal representative of the Estate of the Decedent. Any heir, devisee or other interested person may be entitled to appointment as personal representative or may object to the appointment of the personal representative. Unless objections are filed with the Court (pursuant to Minnesota Statutes section 524.3-607) and the Court otherwise orders, the personal representative has full

power to administer the Estate, including, after 30 days from the date of issuance of letters, the power to sell, encumber, lease or distribute real estate.

Any objections to the probate of the Will or appointment of the Personal Representative must be filed with this Court and will be heard by the Court after the filing of an appropriate petition and proper notice of hearing.

Notice is also given that (subject to Minnesota Statutes section 524.3-801) all creditors having claims against the Estate are required to present the claims to the personal representative or to the Court Administrator within four months after the date of this Notice or the claims will be barred.

A charitable beneficiary may request notice of the probate proceedings be given to the Attorney General pursuant to Minnesota Statutes section 501B.41, subdivision 5.

Dated: 23rd January 2018

FILED in. Steams County

Court Administration

Dated: 1-23-18

Registrar

George A. Lock

Court Administrator

George Lock



Attorney for Personal Representative

Lauren Routhier

Stinson Leonard Street LLP

50 South Sixth Street

Suite 2600

Minneapolis, MN 55402

Attorney License No.: 0391348

Telephone: (612) 335-1440

Fax: (612) 335-1657

Email: Lauren.routhier@stinson.com

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-Notice of Public Hearing-

Notice is hereby given, pursuant to Minnesota Statute, Section 394.26, that the Stearns County Board of Adjustment, in and for the County of Stearns, will conduct a public hearing on Thursday, February 22, 2018 in Conference Room 121, Stearns County Service Center West, 3301 County Road 138, Waite Park, MN, beginning at 6:30 p.m.

Purpose of the hearing is to consider the granting or denial of variances from the Stearns County Land Use & Zoning Ordinance, Stearns County Subdivision Ordinance, Stearns County Sewage Treatment Ordinance, Stearns County Recreational Campground Ordinance, Stearns County Lodging Establishments Ordinance, Stearns County Childrens Camps Ordinance and the Stearns County Manufactured Home Parks Ordinance as follows:

Public Hearings:

1. To consider a request from Timothy & Karey Gerads, Albany, MN from Section 6.7.5D of the Stearns County Land Use & Zoning Ordinance #439 to construct a new total confinement barn 574 feet from a residential structure.  Said Ordinance requires a 700 foot setback to a residence from an animal feedlot that is registered for 10 animal units or more.  Affected property:  199.54A W2NE, SENW&NENW & NESW&S2SWNW, Section 11, T125N, R31W, Albany Township.  Property address:  20959 St. Anna Drive, Albany, MN.

All applications and related information are on file with the Environmental Services Department, Room 343, County Administration Center, 705 Courthouse Square, St. Cloud, MN and can also be viewed approximately one week prior to the meeting at co.stearns.mn.us by clicking on Board & Committee Meetings.  Action taken on these applications will be available shortly after the meeting at the same website location.

All interested persons are invited to attend said hearing or submit written testimony prior to the hearing date, either in support of or in opposition to the requests.  Written testimony should be sent to the Stearns County Board of Adjustment, Stearns County Environmental Services Department, Administration Center Room 343, 705 Courthouse Square, St. Cloud, MN 56303.

Barrier Free Status:  This meeting will be accessible to the handicapped.  Attempts will be made to accommodate any other individual need for special services.  Please call (320) 656-3613 or 1-800-450-0852 early so arrangements can be made.

Publish:  February 7, 2018

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SAUK RIVER 

WATERSHED DISTRICT

524 - Fourth Street South, Sauk Centre, 

Minnesota 56378

(320) 352-2231 phone (320) 352-6455 fax

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the Managers of the Sauk River Watershed District pursuant to Minnesota Statue 103D.605 will hold a hearing February 20, 2018 at 6:30 P.M. at the Sauk River Watershed District office located at 524 Fourth Street South in Sauk Centre, Minnesota.  The purpose of the hearing is to consider and take comments on the 2018 Minnesota Board of Water and Soil Resources Clean Water Fund “Middle Sauk River Protection” Project, project # 349. 

The project will provide incentives to finance Best Management Practices focusing on cover crop implementation, riparian restoration and stabilization practices and erosion (gully) stabilization which will reduce erosion and nutrient runoff.  The estimated cost of the project is $330,650, to be mostly provided by a grant from the Minnesota Board of Water and Soil Resources and other local and state funding. Grant funds for this project are provided under Laws of Minnesota 2015, 1st Special Session, Chapter 2, Article 2, Section 7; Minnesota Statutes Sections 103B.101 and 103B.3369 (Clean Water Fund) as part of the Clean Water, Land and Legacy Amendment. The project supports the SRWD comprehensive plan, indicating opportunities for intensive best management practice implementation. 

For further information contact the Watershed District Office at (320) 352-2231.

Dennis Ritter, President

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CITY OF AVON

NOTICE OF PUBLIC HEARING TO AMEND THE CITY OF AVON ZONING ORDINANCE 

The Avon Planning Commission will hold a public hearing at City Hall on Tuesday, February 20 at 5:30 p.m.  The changes will be as follows:

Amend the City of Avon Zoning Ordinance, Chapter 21, Subd. 3 Accessory Structures, to read:  “accessory buildings greater than 120 sq. ft. shall be setback 10’ from side and rear lot lines.  Corner lots shall have side and rear setback of 20 ft., through streets shall have 20 ft. setbacks, alley setbacks of 10 ft. and accessory buildings less than 120 sq. ft. shall have 5’ setbacks.

Amend the City of Avon Zoning Ordinance, Chapter 21, Subd. 5 Fences, to read: “living fences are not restricted in height except adjacent to front of residential structure shall not exceed 4 ft., a fence shall be constructed two feet inside property line unless it is constructed of maintenance free materials then it may be placed on the property line with the fence being two inches above ground.  A fence located within 6 ft. of property line-finished appearance shall be the side which faces the adjacent property.  Corner lots fence setback of 15 ft., a fence shall not be placed within 10 ft. of curb, surface of street, road or alley.

The full ordinances are on file and available for viewing at the Avon City Hall during regular business hours. All persons who wish to appear and comment shall be given such opportunity at the hearing.  The Avon Planning Commission shall further consider written comments at the public hearing prior to taking action on this request.  All meetings of the City of Avon are handicapped accessible.

CITY OF AVON

Amy Pease

Zoning Administrator

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