Special School Board Minutes – Melrose Area Public Schools • Wednesday, January 3, 2018

Mr. Heller called the meeting to order at 7:00 p.m.  The Pledge of Allegiance was recited.  The following board members were present:  Mr. Heller, Mrs. Feldewerd, Mrs. Winter, Mr. Dufner, Mr. Heidgerken, Mrs. Uphoff, & Mr. Klasen.  Mr. Winter was also present.

Mrs. Winter moved, with a second by Mr. Dufner, to approve the agenda.  The Motion was unanimously carried.

Mr. Heller called for nominations for Clerk.  Mrs. Winter & Mr. Heller were nominated.  Upon a vote being taken Mr. Heller received four (4) votes & Mrs. Winter received three (3) votes.  Mr. Heller was elected board Chair.

Mr. Dufner made a motion to separate Vice Chair & Clerk positions.  Mr. Heidgerken seconded the motion.  The Motion was unanimously carried.

Mr. Dufner nominated Mrs. Winter for the Vice-Chair.  Mrs. Uphoff nominated Mrs. Feldewerd for the Clerk position.  Mrs. Winter nominated Mr. Heidgerken for the Treasurer position.  

Mr. Dufner moved, with a second by Mr. Heidgerken, to approve the following salaries for the new year:

Chair - $350.00

Vice-Chair - $300.00

Clerk - $275.00

Treasurer - $275.00

$65.00/meeting

$125.00 for meetings over 5 hours

The Motion was unanimously carried.

Mrs. Uphoff moved, with a second by Mr. Heidgerken, to approve the board resolution on meeting dates:

January 22, 2018

February 26, 2018

March 26, 2018

April 23, 2018

May 21, 2018

June 25, 2018

July 23, 2018

August 27, 2018

September 24, 2018

October 22, 2018

November 26, 2018

December 17, 2018

January 2, 2019 (Reorganizational meeting)

January 28, 2019

February 25, 2019

March 25, 2019

April 22, 2019

May 20, 2019

June 24, 2019

Mr. Dufner moved, with a second by Mrs. Winter, to approve the following committee assignments:

Committee Assignment 2018 Board Representatives

Community Education Advisory Pat Heller & Mark Heidgerken

District Advisory, Curriculum, WBWF Lee Uphoff & Becky Feldewerd Integration, Federal Programs

Technology Becky Feldewerd & Lee Uphoff

Staff Development Lee Uphoff & Becky Feldewerd Alt.

Insurance Advisory Kris Winter & Randy Dufner

Discipline Advisory Becky Feldewerd & Kris Winter

MSHSL/Title IX Kris Winter & Pat Heller Alt.

DAAC Mark Heidgerken & Randy Dufner

School Lunch Appeal Strike Committee

Title IX Advisory Council Strike Committee

Legislation Liaison Kyle Klasen & Pat Heller Alt.

Facilities, Buildings, Ground, Land Mark Heidgerken, Pat Heller, & Kris Winter Sales & Purchases

Policy Review Kyle Klasen & Randy Dufner

CMETS Becky Feldewerd & Kyle Klasen

LMC (Teachers) Pat Heller & Randy Dufner

LMC (Support Staff) Becky Feldewerd

Resource Training & Solutions Strike Committee

WCED Kris Winter & Becky Feldewerd Alt.

PTA Randy Dufner & Kyle Klasen Alt.

Transportation Kris Winter, Kyle Klasen, & 

Mark Heidgerken

Stearns County Collaborative Becky Feldewerd

Schools for Equity in Education Strike Committee

Crisis/Safety Pat Heller & Randy Dufner

Health/Wellness Becky Feldewerd & Pat Heller

Budget/Finance Kris Winter, Mark Heidgerken, & Dufner

Food Service Strike Committee

Trip Committee Kris Winter, Becky Feldewerd, & Lee Uphoff

Open Forum Pat Heller & Kris Winter

Exit Interview Lee Uphoff & Becky Feldewerd

Negotiating Committee

Superintendent Pat Heller, Lee Uphoff, & Randy Dufner

Administration (Principals, Activity Kris Winter, Randy Dufner, & Kyle Director, & Community Education Klasen Director

Curriculum Coordinator Kyle Klasen & Becky Feldewerd

Teachers Pat Heller, Lee Uphoff, & Randy Dufner

District Office Pat Heller, Lee Uphoff, & Randy Dufner

Custodians Becky Feldewerd, Mark Heidgerken, & Klye Klasen

Secretaries Becky Feldewerd, Mark Heidgerken, & Lee Uphoff

Paraprofessionals Kris Winter, Mark Heidgerken, & Kyle Klasen

Food Service (Staff & Director) Pat Heller, Lee Uphoff, & Becky Feldewerd

Achievement & Integration Becky Feldewerd & Mark Heigerken

Notice of Assignments Randy Dufner & Becky Feldewerd

Custodial Supervisors Mark Heidgerken & Kyle Klasen

Tech Coordinator/Tech Becky Feldewerd & Mark Heigerken

Specialist/MARSS

The meetings will be held at 7:00 p.m.  It is noted that, acceptance of these dates will also allow for a postponed meeting due to weather to occur the following day.  The Motion was unanimously carried.

Mrs. Uphoff moved, with a second by Mr. Dufner to approve the designation of the official depositories for district funds as follows:  Central MN Credit Union, Freeport State Bank, & PMA.  The Motion was unanimously carried.

Mr. Heidgerken moved, with a second by Mr. Klasen, to approve the Melrose Beacon as official publication.  The Motion was unanimously carried.

Mrs. Uphoff moved, with a second by Mrs. Winter to set the district travel and meal allowance:

Mileage $0.545 per mile

Breakfast - $8.50

Lunch - $11.00

Supper - $18.00

The Motion was unanimously carried.

Mrs. Winter moved, with a second by Mrs. Uphoff, to approve that the Minnesota School District Liquid Asset Fund be designed as the official depository of state funds due to the district.  The Motion was unanimously approved.

Mrs. Feldewerd moved, with a second by Mr. Klasen to approve the use of facsimile signatures on all district checks.  The board also directs the current facsimile signatures be used until the new signatures can be obtained, if necessary.  The Motion was unanimously carried.

Mrs. Uphoff moved, with a second by Mr. Heidgerken, to approve the Superintendent of Schools, or his designee, make investments of school district funds when balances are present.  The board also desires that the Superintendent, or his designee, perform the duties of clerk and treasurer.  The Motion was unanimously carried.

Mr. Dufner moved, with a second by Mrs. Uphoff, to approve the Superintendent of Schools properly authorized to enter into leases on behalf of the board, and to purchase and contract for goods and services within general budget categories.  The Motion was unanimously carried.

Mrs. Uphoff moved, with a second by Mrs. Feldewerd, to approve to pay claims/bills before the regularly scheduled board meeting.  The Motion was unanimously carried.

Mr. Heidgerken moved, with a second by Mr. Dufner, to approve Policy 902 – Approve Not-For-Profit groups for facility use as presented.  The Motion was unanimously carried.

Mrs. Winter moved, with a second by Mrs. Uphoff to approve Rupp, Anderson, Squires, & Waldspurger, PA for our legal counsel.  The Motion was unanimously carried.

Mr. Dufner moved, with a second by Mr. Heidgerken, to adjourn the meeting at 8:24 p.m.  The Motion was unanimously carried.

Becky Feldewerd, Clerk

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Regular School Board Minutes – Melrose Area Public Schools

Monday, December 18, 2017

Chair Heller called the meeting to order at 7:00 p.m.  The Pledge of Allegiance was recited.  The following members were present:  Mr. Heller, Mrs. Feldewerd, Mrs. Winter, Mr. Dufner, Mr. Heidgerken, Mrs. Uphoff, & Mr. Klasen.  Also present was:  Mr. Winter, Mr. Doetkott, Mr. Conrad, & Mr. Anderson.

Mr. Heidgerken moved, with a second by Mr. Dufner, to approve the agenda as presented.  The Motion was unanimously carried.

Nothing to report for Open Forum.  No action taken.

Board Committee reports were given.  No action taken.

Administrative reports were given.  No action taken.

Mr. Winter & the Board reviewed the proposed calendar for 2018-19.  No action taken.

Mrs. Winter moved, with a second by Mrs. Uphoff, to approve the following consent agenda items:

• November 27, 2017 Special School Board minutes 

• November 27, 2017 Regular School Board minutes 

• December 14, 2017 Special School Board Minutes 

• Bills & Wire transfers in the amount of $678,615.29 

• Sherry Eveslage – Gymnastics Coach – Effective 11-13-17 

• Maranda Borchert – Dance team – Co-Coach – Effective 10-23-17 

• Kaitlyn Wensman – Dance team – Co-Coach – Effective 10-23-17 

• Daryl Oja – Boys’ Basketball Coach – Co-Coach – Effective 11-20-17 

• Shawn Mayers – Boys’ Basketball Coach – Co-Coach – Effective 11-20-17 

• Brian Thorstad – Wrestling Volunteer – Effective 11-20-17 

• Jordan Welle – 7/8 Boys’ Basketball Coach – Effective 12-1-17 

• Kyle Shaughnessy – Paternity Leave – Dates as presented 

• Clarissa Meyer – Maternity Leave – Effective 12-10-17 

• Pam Pundsack – Technology Specialist – 2017-19 

• Beverly Lieser – Curriculum/Federal Programs Assistant Coordinator – 2017-19 

• 2 additional speech coaches

The Motion was unanimously carried.

Mrs. Feldewerd moved, with a second by Mr. Heidgerken, to approve the Treasurer’s Report as presented.  The Motion was unanimously carried.

Mr. Dufner moved, with a second by Mr. Klasen to approve the FY17 audit.  The Motion was unanimously carried.

Mrs. Uphoff moved, with a second by Mrs. Feldewerd, to approve the Certification of 2017 Payable 2018 Property Tax Levy.  The Motion was unanimously carried.

Mrs. Winter moved, with a second by Mr. Heidgerken, to approve the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons therefore, if needed.  The Motion was unanimously carried.

Mrs. Winter moved, with a second by Mr. Dufner, to adjourn the meeting at 8:03 p.m.  The Motion was unanimously carried.

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Notice of Public Hearing on Proposed Application for

Community Development Block Grant (CDBG) 

Funding

NOTICE IS HEREBY GIVEN, that the City Council of Melrose, Minnesota will meet at the Melrose Fire and Ambulance Station, located at 405 2nd Avenue SE, Melrose, Minnesota 56352, at 6 p.m. on Thursday, February 15, 2018, thereby dedicating a portion of their regular monthly meeting to identify community development and housing needs, including the needs of very low and low income persons, as well as other needs of the community that might be addressed through the Community Development Block Grant (CDBG) program.  The public hearing will include a review of the proposed CDBG activities, their benefiting location(s), overall cost and proposed financing, and the implementation schedule.  Citizens will be provided the opportunity to comment upon the original Citizen Participation Plan, or to the activities for which CDBG funds will be used. Information and records regarding the proposed use of CDBG funds will be available at the Melrose City Hall during regular business hours.

Dated this 31st day of January 2018.

Patricia Haase, City Clerk

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